Part of the Glyn Academies Trust

Phased Reopening Guidance 1st June 2020

Wednesday 3rd June 2020

School Reopening Letter- Phased return for some classes and Key Worker Provision – All Parents to read

Dear Parent/Carer,.

Please note that the wording within this letter  can be translated into other languages on this page by clicking ‘Select Language’.Please also the full letter with photographs of rooms and entances which is attached as a document in the School Closure section of this website.

All Year Groups and All Provision

As you are aware, we have been reviewing the guidance that the government has been providing with regards to planning for reopening our school to certain year groups.

  • Our planning has been underpinned by two key principles: The safety of our children, our students and our staff is paramount; this includes their mental, emotional and physical wellbeing. All our decisions are led by the welfare of children and staff, guided by the latest advice from government, PHE and other scientific evidence. This has included risk assessing every individual member of staff.
  • We must continue to provide children and students with the best quality learning that we are able to, given the circumstances.

Please be aware that it is your decision as parents and carers as to whether or not you decide the time is right for your child(ren) to be in school. For the next half term, the Government has stated that there will not be any penalties for parents and carers should they decide to keep their children at home.


• Arrive on time for your allocated start/end time

• Maintain 2 metre distancing from other parents and children at ALL times

• Please avoid grouping around the gate. Give people space to enter and exit

• Follow any directional signage, especially one-way routes

• Leave promptly after drop-off or pick-up 


• If they have a temperature, a new cough or have a change in their sense of smell or taste

• If they are in an 'extremely clinically vulnerable' health category

• If they are living with anyone who is 'shielding’


We are setting out in this letter our plans for a phased return of some classes from 10th June 10th 2020. It is important to understand that the plans set out in this letter may be subject to change.

There are also some key aspects of school reopening which we want to bring to your attention so that you can make an informed decision about your child returning to school:

  • Whilst we will take all measures possible to ensure social distancing, it must be acknowledged that we will not be able to guarantee social distancing at all times but will teach children how to try and maintain Social Distancing.
  • Classroom layouts will be different to support social distancing, with set desks and set resources per child; this will be particularly different for younger children who are used to free flow play or carpet times.
  • Curriculum will be different as paired and group work will not be possible.
  • Children may see staff wearing Personal Protective Equipment (PPE) where this is required to deal with medical or sickness situations.
  • The use of education resources will be restricted and will need to be cleaned more regularly.
  • Government Guidance for children states:

‘To minimise contact between groups of children and staff, children should attend just one setting wherever possible and parents and carers should be encouraged to minimise as far as possible the number of education and childcare settings their child attends. Childminding settings should consider how they can work with parents and carers to agree how best to manage any necessary journeys, for example pick-ups and drop-offs at schools, to reduce the need for a provider to travel with groups of children.’


  • All ‘bubbles’ will have 15 or under children within them and will have no planned mixing between groups; playtimes will be separate and lunch will be eaten within the classroom.
  • We have toilets identified per ‘bubble’ group including those for staff.
  • We have a one way system around the building to avoid any cross over between staff in the corridors.
  • The behaviour policy has been updated to reflect a return to school and measures we need to take, this can be found on our website in the policies section under ‘Our School.’
  • Parents of Year One returning will enter the Year 1 playground to drop their children off and maintain a 2m distance from the building at all times. Under no circumstances should a parent/ carer enter the building or cross the 2m path- any planned meetings needed with a parent will be held outside or planned through a risk assessment.
  • Before and After School Club remains closed.

Key Worker and Vulnerable and Provision

The government is encouraging Keyworker, Vulnerables (EHCPs and those with Child Protection Plans / Child in Need Plans) to return to school. This would be within the Childcare Zones in the two halls. This provision must be booked by email through Mrs Lewis, Head of School and cannot be provided on an adhoc basis because we must maintain the ‘childcare bubble’ and not mix groups of children or staff (The bubbles of children will be set from June 8th).  Parents of children with EHCPs have been called this week to ascertain your wishes for their return to school.

For those of you currently accessing the Childcare provision, please complete the booking form that has been emailed to you. Key Worker Provision from Monday 8th June will run from 8.30am until 3pm Monday to Thursday and on Friday it closes at 12.30pm, allowing staff to have their PPA and a full clean before the next week. This week it will remain open on Friday until 3pm. From Monday 8th June, the two Key Worker Bubbles will be set groups and children will not be moving between the two groups.

If your circumstances have changed and you now require a place in the key worker/vulnerable childcare provision please email with the following details.

Child’s name:

Your job title and role:

Name and address of your line manager:

You will receive an email to confirm your child’s place.

Please note your child can only attend one ‘bubble’ and must not go between key worker and year group provision.

In order to maintain our ‘bubbles’ we will require proof of your Keyworker role and may require evidence of your shift patterns in order to help us plan.

School Reopening For Year 1  from June 10th (Initially for a set period which maybe extended)

Having carefully considered all the aspects above, and as explained in the letter sent on the 22nd May, we are making plans to reopen the school to the children of Year 1 classes from June 10th. The majority of Year One have been called today. If you were unable to take the call and would like your child to return, please email your child’s name and class to Ruth Leavers ( The children returning in Year 1 can attend school from Wednesday 10th June to Friday 19th June. During the weeks that school is open for your child; the Google Classroom will either be open or a paper pack will be available for collection for those working from home, we will update Year One on this matter before June 10th.

Returning classes will be taught by a Chestnut Park teacher and supported by a Chestnut Park Teaching Assistant. This group will be a ‘bubble’ which will not mix with other ‘bubbles’ of children or adults. In order to maintain the integrity of the ‘bubble’, the Hive SEND provision will be closed. Some of our SEND TAs may not be able to return to school and therefore children with SEND needs maybe supported by a TA with which they are less familiar.

If we are able to open for another Year Group, such as Reception within June, we will send another letter by 16th June.

Timetable for Y1

Please note that the school will be open to Wednesday 10th June to Friday 19th June.

  • Wednesday 10th  9am-12.30pm to allow a short reintegration (see staggered drop off times)
  • Thursday 9am-3pm -Friday 9am-12pm to allow for an extended clean and staffs’ PPA (see staggered drop off times)
  • Monday, Tuesday - 15th &16th June 9am-3pm (see staggered drop off times)
  • Wednesday 17th June  9am-12.30pm to allow a hygiene clean in the afternoon (see staggered drop off times)

Thursday 18th June 9am-3pm Friday 19th June 9am-12pm to allow for a deep clean and staffs PPA (see staggered drop off times)

We are planning staggered ‘drop off’ and ‘pick up’ times to ensure social distancing is possible between adults and children. It is important that you stick to these times, we cannot guarantee entry if you arrive late.

Parents of Kangaroos class should arrive OUTSIDE the Year One entrance gates from 8.40am-8.45am and we will direct you to your classroom entrance. Please arrive to collect your children 15 minutes before the published collection time above.

Parents of Pandas class should arrive OUTSIDE the Year One entrance gates from 8.50am-9.00am and we will direct you to your classroom entrance. Please arrive to collect your children 10 minutes before the published collection time above.

Parents of Pandas class should arrive OUTSIDE the Year One entrance gates from 9.00am-9.10am and we will direct you to your classroom entrance. Please arrive to collect your children 5 minutes before the published collection time above.

There will be a one-way system in operation to come in and then to exit. This will be clearly marked.

Please ensure you line up outside these gates at least 2m apart from the next family.

Lunch Arrangements

During the school day all children will be provided a school lunch which will be delivered directly to their classroom, therefore the children do not need to bring a packed lunch to school. We will begin provisionally with a cold ‘picnic style’ lunch and then review after 2 weeks the possibility of moving to a hot meal provision.

Free School Meals

This week we will continue to provide the government funded FSM vouchers for those eligible children not in school. If your child is in a year group which is returning to school, but remains at home, then we will only be able to provide vouchers retrospectively once we know that your child has not attended for that week.

If you have any queries in regards to your FSM vouchers then please email

School Uniform, P.E. Kit and Personal Items

Children should wear school uniforms where possible, however, we do require the children to be wearing clean uniforms daily for hygiene purposes. We do appreciate this may be difficult for some parents and therefore, if unavoidable, the children will be permitted to wear their own ‘casual’ clothes.

In order to avoid cross contamination between home and school we are limiting what the children are able to bring in. They should not bring in their book bag or rucksack. As the weather gets warmer and the time spent outside is going to be less than normal, children should not bring a coat into school but they will need a sunhat and suncream on (if it is hot)  before arriving. Please remove your child’s coat before you enter the school site in order for the transition into the classrooms to remain as fluid as possible. The children will not require their PE kit and the school will provide them any other resources needed. Some of these resources will be personal for each child; for example, each child will be provided with a zippy wallet to store pencils and colouring pencils inside.

Travel and School Entrances/Exits

We would advise travel to school via walking, rather than the use of public transport. Only one adult may drop off and

collect a child from school. Please see attached a leaflet of travel advice shared with us.


It is vitally important that we have the most updated contact details for parents and carers. Please email with any amended details.

Further general information and guidance for parents and carers regarding coronavirus is available here:


Finally, we would like to clarify that the government has stated that there will be no penalties for parents and carers should they decide to keep their children at home.

We miss the children very much and look forward to the time when we can all be together again.

Thank you for your ongoing support,

Esther Brooks 

Executive Headteacher